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AI Use Cases for Small Businessby Brendan Byrne
Admin · Use case 15 of 40

Proofread documents before they go out

A practical way to use AI for this job in a small business, with a prompt you can copy.

The job
Proofread documents before they go out
Tool(s)
ChatGPT, Claude, or the built-in editor in Word/Google Docs
Time saved
10-20 minutes per document (estimate). My rough estimate, not a measured result.

The prompt

Proofread this for spelling, grammar and clarity in Australian English. Don't change the meaning or tone. List the changes you made. [paste text]

Replace everything in [square brackets] with your own details. Don't paste in anything you wouldn't want stored by the AI provider.

Steps

  1. Paste the document.
  2. Run the prompt.
  3. Review the list of changes.
  4. Accept what makes sense.

My verdict

Reliable and fast. Ask for a change list so it doesn't sneak in rewrites.

More admin use cases

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