Draft polite but firm emails
A practical way to use AI for this job in a small business, with a prompt you can copy.
The prompt
Help me write an email to [person/role]. Situation: [what happened]. What I want: [outcome]. Tone: polite, firm, no grovelling. Keep it under 150 words.
Replace everything in [square brackets] with your own details. Don't paste in anything you wouldn't want stored by the AI provider.
Steps
- Describe the situation honestly.
- Run the prompt.
- Remove anything you wouldn't say in person.
- Send it.
My verdict
Great for the emails you've been avoiding. You still need to hit send.
More admin use cases
- Summarise long email threads
- Turn meeting notes into actions
- Write a standard operating procedure (SOP)
Next: Turn meeting notes into actions · All admin · Want a bot to do this automatically? See bot setup guides.