Summarise long email threads
A practical way to use AI for this job in a small business, with a prompt you can copy.
The prompt
Summarise this email thread in 5 dot points: what's been agreed, what's still open, who's waiting on whom, any dates or amounts mentioned, and what I need to do next. [paste thread]
Replace everything in [square brackets] with your own details. Don't paste in anything you wouldn't want stored by the AI provider.
Steps
- Copy the thread (remove anything sensitive you don't want to share).
- Run the prompt.
- Check the dates and amounts against the original.
- Reply or add the next step to your to-do list.
My verdict
Excellent time-saver. Always double-check numbers.
More admin use cases
- Draft polite but firm emails
- Turn meeting notes into actions
- Write a standard operating procedure (SOP)
Next: Draft polite but firm emails · All admin · Want a bot to do this automatically? See bot setup guides.